ADVISORS CORNER

About

Included on this page is much of the information you will need for your Unit to have a great experience at Winterfest. Please take a few minutes to review the information below, as well as our main page, as many questions will be answered here. Supplemental information will be published as it becomes available.

2023 ADVISORS GUIDE PDF

LOCATION

Gatlinburg, Tennessee

Rocky Top Sports World will be the home base of the event with some events taking place at nearby locations such as the Gatlinburg Community Center, Boys & Girls Club,
and Gatlinburg-Pittman High School. 

Lodging in Gatlinburg is plentiful and Winterfest has negotiated lower rates for participants. It is each unit’s responsibility to make its own hotel reservations. Hotels will fill up fast. There are a variety of hotels located in Gatlinburg with which we have negotiated special rates. Be sure to check that list to get the best rates.

ACCOMMODATIONS

registration info

All adults and youth must register. To take advantage of early pricing, register by Saturday, January 7, 2023. The payment deadlines are strictly enforced. Early registration will end at
11:59 p.m. on Saturday, January 7, 2023.

Make sure to allow yourself and your participants enough time.

Additional wristbands will be available for sale but they will be sold at the walk-up price listed in the Advisor Guide. Wristbands are required for all youth, adults, and visitors to obtain entry into all events and areas as well as access to the shuttle service.

The Winterfest fee is non-refundable.  It is important to note that Adults and Visitors will not be allowed to participate in events. Their fee only allows entry to spectate. You must obtain and display your wristband for entry into the events area.

Youth Protection
Training required for all participants over the age of 18

day of event

Food & Shuttles

Event Site Food Policy

No meals are included in the participant/advisor or visitor fee at Winterfest. Additionally, NO OUTSIDE FOOD IS ALLOWED IN ROCKY TOP SPORTS WORLD. The center offers a full-service snack bar and a local vendor will come in the morning to offer coffee and doughnuts.
Don’t forget to bring a refillable water bottle!

Shuttle Service

There will be a shuttle bus providing transportation for Winterfest ticketed participants on Saturday (7:30AM - 5:30PM). This bus will primarily run between Rocky Top Sports World and the shooting ranges. 
Each location will have a “bus stop” and riders will be required to show their wristbands to gain entry.

Discounted NIGHTTIME
activities

Ober Mountain, Ripley's & WonderWorks

Discount tickets will be available for Ober Mountain, Ripley’s, and WonderWorks. Tickets for Ripley's and WonderWorks will be available to purchase when you register OR onsite during the event check-in times. Ober Mountain has group pricing on several activities during their normal operational hours, which will be posted at the event. Ober Mountain tickets can be purchased directly at their facility.

These discounted tickets are available to anyone attending with your unit including visitors. Tickets can be used throughout the weekend, but Ripley's and WonderWorks are offering special hours on Friday night to accommodate Winterfest.

Tickets will be given to you at check-in.

If your unit plans to take advantage of the special Friday hours, be sure to send someone to the Winterfest Advisors’ Meetings.